2026 Annual General Meeting

InternetNZ | Ipurangi Aotearoa will hold its Annual General Meeting (AGM) on 13 August 2026 online at 5.30pm. In accordance with clause 4.2 of the constitution.

Board elections

The Board nomination period for the two elected positions runs from 9:00am Thursday, 11 June 2026 to 5:00pm Thursday, 16 July 2026.

Voting will open 12.00pm Friday, 24 July 2026 and close 12.00pm Monday, 10 August 2026. The results of the election will be announced at the AGM on 13 August 2026.

Please read our 2026 Board elections page for information on the two elected Board positions available in this election.

Motions

Eligible Members of InternetNZ may submit Members’ Motions for consideration at the 2026 Annual General Meeting.

Members’ Motions submissions open on Thursday, 16 July 2026 and must be received by Thursday, 30 July 2026, to be considered at the AGM.

We will publish the valid Motions on this page that have been submitted by Eligible Members of InternetNZ and/or the Board of InternetNZ, for consideration at the 2026 Annual General Meeting.

Each motion will be listed in the order it is currently expected to be presented and includes the name of the mover and seconder, along with the precise wording of the Motion. Please note that the order is subject to change as additional motions are confirmed.

For each motion, you'll find the threshold for each motion to pass, key voting requirements, and supporting information (provided by the mover). The motion and supporting information are available to view or download in both PDF and Word.

Motion 1

Proposed Constitutional Amendment: Alternative term (other than the standard 3 year term) for Appointed Board Members

The Board proposes amending the Constitution to allow them to determine an alternative term for Appointed Board Members, to provide for organisational needs.

The proposed resolution is:

That the InternetNZ Constitution be amended to allow the Board to appoint Appointed Board Members for an alternative term other than the standard 3-year term, being not less than 2 years and not more than 4 years, as follows:

The second sentence of clause 3.9.1 be amended to read:

"Notwithstanding the standard 3 year term, the Board may choose to appoint an Appointed Board Member for an alternative term of not less than 2 years and not more than 4 years to provide for organisational needs, including but not limited to skills or knowledge gaps, facilitating orderly leadership succession, ensuring continuity or maintaining institutional knowledge."

Clause 5.2, Schedule 1 be amended to read:

"In accordance with clause 3.7 of this Constitution, 1 new Appointed Board Member shall be appointed for a term of between 2 and 4 years, as determined by the Board to manage any organisational needs."

"1 new Appointed Board Member until the 2030 AGM" in Table C, Schedule 1 be amended to read:

"1 new Appointed Board Member".

Why is the Board proposing this change?

Under the current Constitution, Appointed Board Members are generally appointed for a standard term of three years. The Board may currently appoint someone for a shorter period only where there is a temporary gap in skills, knowledge, or experience.

This proposal would allow the Board to appoint a Board Member for a term of two to four years when necessary to meet organisational needs. This could include supporting leadership transitions, maintaining continuity, or ensuring important skills and knowledge are retained on the Board.

What would this change enable?

Ability to determine an alternate appointment term would help InternetNZ to:

Maintain institutional knowledge by ensuring experienced Board Members can pass on their understanding of the organisation's history, strategic direction, and key relationships.
Support succession planning by allowing incoming Board Members to learn alongside experienced Board Members.
Promote orderly leadership transitions by avoiding situations where too many Board Members change in the same year.
Reduce risk by maintaining continuity of governance capability and strategic oversight when multiple terms end.
Retain specialist expertise on committees such as the Audit and Risk Committee, where knowledge and experience can take time to develop.

What would not change?

This proposal does not change the maximum length of service for Board Members. Clause 3.9.2 of the Constitution remains unchanged, meaning that no Board Member may serve for more than nine years in total.

Voting on the motion

As this proposal amends the Constitution, it must be approved by two-thirds of Eligible Members who are present and voting at the AGM 2026.

End of Motion 1

Key dates for AGM

For key dates on the Board elections, please refer to the 2026 Board elections page.

Dates	Activity
30 April	Cut-off date for new members to be able to bring a member’s motion.
10 May	Cut-off date for new members to be able to vote in the election.
13 May	Cut-off date for new members to be able to vote on a member’s motion at the AGM.
16 July	Official notification of the AGM by the Board. AGM Zoom registrations open. Members' motion submissions open. Notification of any motions Board intends to bring to AGM.
30 July	Members' motion submissions close.
11 August	AGM Zoom registrations close at 5pm
13 August	AGM, motion voting, election results announcement, and new fellows announcement.

2026 AGM FAQs

When and where is the AGM being held?

Date: Thursday, 13 August 2026
Time: 5.30pm – 8.30pm NZST (please note the end time may be subject to change).
Location: Online (via Zoom)

Who can attend the AGM?

All InternetNZ members are welcome to attend. However, only Eligible Members may:

Propose a motion
Vote on motions

How do I know if I’m an Eligible Member?

An Eligible Member is a current InternetNZ member who:

Has paid their membership fees in full
Has been a member for at least three months prior to the relevant voting date, as outlined in clause 2.6.3 of the Constitution. For the 2026 Board election, members must have joined on or before 10 May 2026 to be eligible to vote. For voting on motions at the 2026 AGM, members must have joined on or before 13 May 2026.

How do I register for the AGM?

Please register to attend via the Zoom registration link using the name and email linked to your InternetNZ membership account. Once registered, you’ll receive a confirmation email closer to the AGM date with your Zoom link and all the details you need to join the meeting.

Registration to attend the AGM must be completed by 5pm on Tuesday, 11 August 2026, to ensure staff can verify the membership status of those who register.

How will the AGM be run?

We’re keen to ensure as many members as possible can engage with the AGM information and have opportunities to ask questions, while keeping the meeting on schedule across a busy three-hour agenda. Based on what we learned from last year’s AGM, we’ve made some improvements to how questions will be managed. Last year, the volume of questions received meant it wasn’t possible to answer them all during the meeting, so this year we’re taking a slightly different approach:

Sharing key documents

When we share key documents in the weeks prior to the AGM we will ask members to submit any questions via agm@internetnz.net.nz by 5pm on Tuesday 11 August. InternetNZ will do its best to answer those questions in the information shared at the AGM on 13 August.

Settings when joining Zoom webinar

To help the AGM run smoothly, attendees will automatically join the Zoom webinar with their microphones muted and cameras turned off. We will have the Zoom chat function enabled for any technical difficulties and the InternetNZ Support team will be standing by to help.

Support team for motion and voting-related queries

We will also have a support team available for motion and voting-related queries at support@mi-voice.com.

If members have general questions during the AGM, they can be emailed to agm@internetnz.net.nz, and, if possible, we will respond on the night.

What accessibility support is available during the AGM?

Closed captions will be enabled throughout the meeting, and a New Zealand Sign Language (NZSL) interpreter will be visible on screen for the duration of the AGM if requested by an attendee in advance. Please advise us of any requirements, no later than Friday, 31 July 2026.
Mi-Voice technical support will be available during the AGM for all motion voting queries: support@mi-voice.com.

What is a Member’s Motion?

A Member’s Motion is a formal proposal put forward by an Eligible Member for discussion and decision on a specific matter, e.g. suggest changes, raise issues, or ask the organisation to take a particular course of action. (See below ‘What can’t a Member's Motion do?’).

Can I submit a Member’s Motion during the AGM?

No. As outlined in clause 4.2.3 of our Constitution, motions requiring a member vote must be submitted at least 10 days in advance of the AGM and will not be accepted or amended from the floor during the AGM.

How will I know if I am eligible to vote on a motion at the AGM?

Under our Constitution, you’re considered an Eligible Member if you have been a member of the Society for at least three months prior to the relevant voting date. This means you’re eligible to vote on a motion at the AGM if you were a member by 13 May 2026 (three months before the AGM on 13 August 2026).

How will voting on motions work at the AGM?

Voting on motions will take place in real time using the Zoom-integrated Mi-Voice voting app.
On 12 August, Eligible Members who have registered will receive a Unique Voter Code (UVC) directly from Mi-Voice, which will allow each member to access the app during the AGM.
Results will be shared live during the AGM.
Ordinary Motions require a simple majority (over 50%) of votes cast for each motion.
Constitutional Motions require a two-thirds majority of votes cast for each motion.

If you have been a member for less than 3 months as of the AGM date (13 August), you are not eligible to vote on motions at the AGM and won’t receive a UVC. Eligible members who don’t register before the cut-off date will also not receive a UVC.

What happens if I have general questions during the AGM?

Members can email any general questions to agm@internetnz.net.nz through the course of the AGM, and if possible, we will respond to them on the night.

The Zoom chat function will be enabled throughout the AGM but only for any technical difficulties or questions.

Questions regarding motions or voting throughout the AGM can be emailed to support@mi-voice.com.

What happens to a Member’s Motion at the AGM?

If a Member’s Motion is submitted in accordance with clause 4.2.3 of the Constitution, it will be considered by the InternetNZ Board as part of the AGM preparation process. If any clarification or additional information is required, the mover will be contacted before the motion is published.

Once confirmed as valid, the Member’s Motion will be published, included in the AGM agenda for discussion and a vote by Eligible Members, and notified to members as soon as practicable.

Each motion will be introduced by its mover before being put to a vote at the AGM. A motion is carried if it receives a simple majority of votes cast, unless it relates to a matter that requires a special resolution under the Constitution.

What can’t a Member’s Motion do?

While Members' Motions are an important way for Eligible Members to raise ideas and influence direction, not all matters can be made or influenced by Members’ Motions. For guidance, here are examples of what a motion can’t do:

It can’t change the .nz Rules — These are governed by a separate policy process with public consultation. A motion can suggest a review of the rules, but not make direct changes.
It can’t direct staff — Motions can request the InternetNZ Board to consider an issue, but they can’t instruct or manage operational staff directly.
It can’t make binding decisions on matters outside the AGM’s authority. For example, motions can’t bind external partners or amend contracts.

If you have any questions about Members' Motions, you can email election@internetnz.net.nz.

What’s the difference between a Member’s Motion and a Board Motion?

Both the Board and Eligible Members can raise motions for consideration at the AGM.

A Member’s Motion is submitted by an Eligible Member and must follow the process outlined in clause 4.2.3 of the Constitution.
A Board motion is submitted by the InternetNZ Board.

These FAQs focus on Members’ Motions, which are open to all Eligible Members. If applicable, Board Motions will be included in the AGM agenda.

Who should I contact if I have questions about my eligibility or the AGM?

You can get in touch by email: membership@internetnz.net.nz.

How can I chat with other members or Board candidates before the AGM?

Join the conversation on NetHub, our community Slack space. Head to the #members-chat channel to connect with candidates and fellow members. Need access? Email: membership@internetnz.net.nz.