2025 Annual General Meeting

InternetNZ | Ipurangi Aotearoa will hold its Annual General Meeting (AGM) on 31 July 2025 online at 5.30pm. 

At this year’s AGM, we’ll:

  • Confirm the minutes of the previous AGM and any special meetings
  • Present the Board’s Annual Report and financial statements
  • Share the auditor’s report and disclosures of conflicts of interest
  • Announce the results of the Board elections (two positions, each with a three-year term)
  • Appoint an auditor 
  • Consider any member or Board motions submitted in advance
  • Discuss any general business in accordance with our Constitution

Please note:

The Board nomination period runs from 9:00am Friday, 30 May, to 5:00pm, Thursday, 3 July. Nominations received outside this period will not be accepted.

Voting will open on Monday, 14 July and close on Tuesday, 29 July. As noted above, the results of the election will be announced at the AGM on 31 July 2025. Please read our 2025 Board elections page for information on the two Board positions.

Under the Transitional Provisions (clause 3.1 of Schedule 1 of the InternetNZ Constitution), two elected board member positions are available. Each board member's term will run until the 2028 AGM.

Member Motions

We will publish Member Motions in this section if received. More information about Member Motions can be found in the frequently asked questions (FAQs) below. 

AGM FAQs

When and where is the AGM being held?

  • Date: Thursday, 31 July 2025
  • Time: 5.30pm – 8.30pm NZST (please note the end time may be subject to change).
  • Location: Online (via Zoom)

Who can attend the AGM?

All InternetNZ members are welcome to attend. However, only Eligible Members may:

  • Speak at the AGM
  • Propose a motion
  • Vote on motions

How do I know if I’m an Eligible Member?

An Eligible Member is a current InternetNZ member who:

  • Has paid their membership fees in full
  • Has been a member for at least three months prior to the date of the AGM. This is outlined in clause 2.6.3 of the Constitution.

How do I register for the AGM?

Please register to attend via the Zoom registration form using the name and email linked to your InternetNZ membership account. Once registered, you’ll receive a confirmation email closer to the AGM date with your Zoom link and all the details you need to join the meeting.

Registration to attend the AGM must be completed no later than Tuesday, 29 July 2025, two days before the AGM. This is to ensure staff can verify the membership status of those who register.

What will be discussed at the AGM?

At this year’s AGM, we’ll:

  • Confirm minutes from the last AGM and any special meetings
  • Hear the Board’s annual reports and financials
  • Share the auditor’s report and any conflict disclosures
  • Announce Board election results
  • Appoint an auditor 
  • Consider any formal Member or Board Motions submitted in advance
  • Cover any general business in line with our Constitution

The agenda and documents will be emailed to members and available on our website from Thursday, 17 July 2025, two weeks before the AGM. Members' Motions will be advised as soon as they are practically available.

What if I need accessibility support to attend the AGM?

Let us know your requirements by Friday, 18 July 2025, so we can assist. Email: membership@internetnz.net.nz

Who can submit a Member’s Motion for the AGM?

Any Eligible Member can submit a Member’s Motion by following the process below. 

How do I submit a motion?

You can use any of the following formats to submit your motion:

Email the completed form and any supporting documents to: election@internetnz.net.nz

What’s the deadline for submitting motions?

Motions must be submitted by 5:00pm, Thursday, 17 July 2025. This is 10 working days before the AGM, in line with clause 4.2.3 of the Constitution.

What information is required in a motion submission?

You must include:

  • Precise wording of your motion (this cannot be amended at the AGM)
  • Any optional supporting information or background context
  • The full names and signatures of both the Mover and Seconder
  • Confirmation that both individuals are Eligible Members

Can I submit a motion during the AGM?

No. As outlined in clause 4.2.3 of the Constitution, motions must be submitted in advance. Motions from the floor during the meeting will not be accepted.

What happens once I submit a motion?

  • InternetNZ staff will confirm the eligibility of the member who put the motion forward and the seconder.
  • InternetNZ staff will check the member’s motion meets the criteria in accordance with the Constitution.
  • InternetNZ staff will prepare it for inclusion in the voting process.
  • The Members’ Motion will be published on this page as soon as is practically possible.

What is a Member’s Motion?

A Member’s Motion is a formal proposal put forward by an Eligible Member for discussion and decision on a specific matter, e.g. suggest changes, raise issues, or ask the organisation to take a particular course of action. (See below ‘What can’t a Member's Motion do?’).

What happens to a Member’s Motion at the AGM?

If a Member’s Motion is submitted correctly in compliance with clause 4.2.3 of the Constitution, it will be included in the AGM agenda for discussion and a vote by Eligible Members. The Board shall notify members of any Members’ Motions as soon as practicable.

Each motion will be introduced by its Mover and then put to a vote at the AGM. The outcome (pass or fail) is based on a simple majority of votes cast, unless the motion relates to a matter that requires a special resolution under the Constitution. 

What can’t a Member’s Motion do?

While Members' Motions are an important way for Eligible Members to raise ideas and influence direction, not all matters can be made or influenced by Members’ Motions. For guidance, here are examples of what a motion can’t do:

  • It can’t change the .nz Rules — These are governed by a separate policy process with public consultation. A motion can suggest a review of the rules, but not make direct changes.
  • It can’t direct staff — Motions can request the InternetNZ Board to consider an issue, but they can’t instruct or manage operational staff directly.
  • It can’t make binding decisions on matters outside the AGM’s authority. For example, motions can’t bind external partners or amend contracts.

If you have any questions about Members' Motions, you can email election@internetnz.net.nz.

What’s the difference between a Member’s Motion and a Board Motion?

Both the Board and Eligible Members can raise motions for consideration at the AGM.

  • A Member’s Motion is submitted by an Eligible Member and must follow the process outlined in clause 4.2.3 of the Constitution.
  • A Board motion is submitted by the InternetNZ Board. 

These FAQs focus on Members’ Motions, which are open to all Eligible Members. If applicable, Board Motions will be included in the AGM agenda.

Who should I contact if I have questions about motions or eligibility?

Feel free to get in touch by email:

How can I take part in the Board elections?

There are two key ways to get involved:

  • Stand for election — Nominations close at 5:00pm, Thursday, 3 July 2025
  • Vote for your preferred candidates — Voting opens Monday, 14 July 2025 and closes Tuesday, 29 July 2025.

Visit our Board Elections page for full details and candidate info.

How can I chat with other members or Board candidates before the AGM?

Join the conversation on NetHub, our community Slack space. Head to the #members-chat channel to connect with candidates and fellow members. Need access? Email: membership@internetnz.net.nz